Advanced Search Information

 

The first seven fields listed below allow search terms to be entered freely. Other fields allow search terms to be selected from pulldown menus that list indexing terms used throughout the database.

Entries may be made in multiple fields. Only records exactly matching all of the entered or selected terms will be retrieved. Capitalization and punctuation will not affect the search. Diacritical marks have been deleted without other alterations in spelling. Use the pulldown menus to access various searchable indexing terms. Only one term can be selected at a time from each pulldown menu.

 

Keyword, Exact Phrase and Partial-String Searches

 

The search engine defaults to keyword searches and will retrieve all records in which those exact words are found within the field(s) specified, regardless of the sequence in which the words appear. A basic keyword search will not retrieve records for which there was only a partial-string match: for instance, a search for the keyword building will not consider as a match the plural buildings.

However, an asterisk (“*”) may be used as a wildcard to specify any number of miscellaneous alphanumeric characters in a string. For example, a search within the Title field for build* (a partial string followed by an asterisk) will retrieve not only all titles that include the word build, but also all titles that include such words as builder, building and buildings.

Users may also use quotation marks around a phrase to retrieve all titles that include an exact phrase within the field being searched. Whereas a search for the keywords New York University Press (no quotation marks) in the Exhibitor/Publisher/Organizer field will retrieve all records in which those four words appear in any sequence (including titles from both State University of New York Press, Albany, and New York University Press), a search that employs quotation marks to specify the exact string “New York University Press” in the Exhibitor/Publisher/Organizer field will retrieve titles published under that specific imprint only.

The wildcard and exact-string search options can be employed in the Title field, the Exhibitor/Publisher/Organizer field, the Author field and the Artist field.

For more guidance in structuring searches, see the field-by-field instructions below; these instructions can also be accessed by clicking on the individual field headings that appear on the search screen itself.

 
Advanced Search Guidelines

TITLE/TRANSLATION KEYWORDS

Unlike the title-search option on the Quick Search form that appears on our home page, this field allows words to be searched simultaneously against titles in their original languages and against the English-language translations we provide for most foreign-language titles. Entering baroque, for example, will retrieve all titles with that word in the title proper, as well as titles that include such words as barock or barocco (words that would typically be translated as baroque in the English-language title translations we provide).

AUTHOR

To avoid retrieving extraneous titles, enter both the first and last name of the author, if known. Our entries cite a maximum of two authors for volumes with multiple contributors. Only authors or editors whose names appear on the title page of a publication are cited in the record.

YEAR OF PUBLICATION

You may enter a single year or use the "<" or ">" symbols to search a range of years. Entering >2005 will limit the search to titles published in 2006 and later, while entering <2000 will limit the search to titles published prior to 2000. Entering >2000 [space] <2008 will retrieve records for catalogues and books published from 2001 to 2007.

ISBN

Only the ISBN assigned to the edition carried by Worldwide is included in our entry. Searching the database with an ISBN that is assigned to a paperbound edition will not retrieve the record for the hardcover edition of the same book. Moreover, Worldwide's record will generally cite the ISBN as it appears in the publication itself, either as a 10-digit ISBN or as a 13-digit ISBN; in cases where both an ISBN-10 and an ISBN-13 (the standard since 2007) are imprinted, Worldwide's record will cite the ISBN-13 only. ISBNs may be entered in the search field with or without hyphens. Note: this search field accepts multiple ISBNs (one per line), enabling users to search for multiple titles simultaneously. The results will be sorted alphabetically by title.

EXHIBITOR, ORGANIZER, PUBLISHER or SERIES TITLE

This option permits searches by first exhibitor or organizer (for exhibition catalogues), publisher or distributor; by city of exhibition or publication; by series title; and by LCCN. Retain the hyphen when entering LC numbers.

City names have been anglicized in the database (Koln, for example, should be entered as Cologne), but museum and publisher names are unaltered except for the elimination of diacritical marks.

Records for exhibition catalogues include the names of institutions directly involved in the organization of the show, the first mounting of the exhibition, or the publication of the catalogue.

ARTIST

Indexing by artist or firm is limited to titles devoted substantially to one, two or, occasionally, several individual figures or firms. Catalogues of group exhibitions are not indexed by artist, except those that feature a particular artist as a central figure in a group show.

To avoid retrieving extraneous titles, enter both the first and last name of the artist, if known. If you find no entries under the name being searched, you may wish to browse the Artist Index; it is possible that a different accepted spelling has been used in the databse.

WORLDWIDE STOCK NUMBER

You may enter a single item number or use the "<" and ">" symbols to search a range of item numbers. The results will be sorted alphabetically by title. Note that item numbers 1 through 39999 are Main List selections offered through Worldwide's Exhibition Catalogue Program. Title numbers in the 50000, 60000 and 70000 ranges are museum and gallery publications offered as Additional Selections. Title numbers in the 90000 and 100000 ranges are trade and university press books that do not document exhibitions (i.e. they are not catalogues). Title numbers in the 800000 range are titles from D.A.P./Distributed Art Publishers that are either previously released offerings that were deemed inappropriate for our approval plan programs, or forthcoming titles that have not yet been assigned to plans.

REGION

Select a term in this field only if it is critical to defining the scope of your search.

All publications in the database have been classified under either Western or Non-Western art, and have also been assigned, if appropriate, to one of the regional subgroups listed on this Region pulldown menu. These terms can be used alone for broad searches, and can also be employed to refine searches using the Country field. For example, selecting Japan in the Country field in conjunction with Non-Western (or Far East) in the Region field will retrieve titles devoted to traditional Japanese arts only. Conversely, selecting Japan in conjunction with Western in the Region field will retrieve titles devoted to Japanese artists working in international, "Western" styles only.

COUNTRY

Titles are indexed by their dominant subjects only. Select a term in this field only if it is critical to defining the scope of your search.

Publications focused on art produced in a single country or by an artist or artists of a particular nationality are indexed in this field. Other publications are generally indexed only under the broad categories listed in the Region field.

Indexing by country is based on purely geographical criteria, and many searches for the pre-modern or indigenous art of an area will require the anachronistic use of the area's present-day country name. For example, to find publications treating the art of ancient Persia it is necessary to select Iran in the Country field.

Please note that titles focused on the art of Russia, the Soviet Union, and the Commonwealth of Independent States, especially titles published prior to the collapse of the Soviet Union, may be indexed in our database by region only (see Russia, Soviet Union, Commonwealth on the Region pulldown menu), and not by country. However, more recently published titles documenting contemporary art of the former Soviet republics are generally indexed under the current name of the country (Armenia, Estonia, Latvia, Russia, Ukraine, etc.). In searching for titles that deal with the art of this region, we recommend that users conduct separate searches by both region (Russia, Soviet Union, Commonwealth) and specific country, to ensure that all titles of possible relevance are retrieved.

Searches for titles focused on specific U.S. regions can now be run through the Country pull-down menu of our Advanced Search Page. The nine regions appear as a subset under the United States entry in the menu, and may be highlighted individually. The state-by-state breakdown of the nine U.S. regions is as follows:

  • NEW ENGLAND: Maine, Vermont, New Hampshire, Massachusetts, Connecticut, Rhode Island;

  • NORTHEAST: New York, Pennsylvania, New Jersey, Maryland, Delaware, District of Columbia;

  • SOUTHEAST: West Virginia, Virginia, Kentucky, Tennessee, North Carolina, South Carolina, Georgia, Florida, Alabama, Mississippi, Louisiana;

  • GREAT LAKES: Wisconsin, Michigan, Illinois, Indiana, Ohio;

  • UPPER MIDWEST: North Dakota, South Dakota, Minnesota, Nebraska, Iowa;

  • SOUTHERN PLAINS: Kansas, Missouri, Oklahoma, Texas, Arkansas;

  • SOUTHWEST: Wyoming, Nevada, Utah, Colorado, Arizona, New Mexico;

  • NORTHWEST: Alaska, Washington, Montana, Oregon, Idaho;

  • CALIFORNIA AND HAWAII: California, Hawaii.

PERIOD

Catalogues and books are indexed by their dominant periods only. Select a term in this field only if it is critical to defining the scope of your search.

The chronological periods selected for indexing in the database are in the main pertinent to "Western" art only. Publications treating traditional non-Western art have not been indexed by period, so restricting Non-Western searches by period will eliminate virtually all titles of potential interest.

Publications treating art from multiple periods are generally classified under Several Periods.

Please note that Post-1945, Post-1970, Post-1990 and Post-2000 are open ended parameters, and searches that specify any of the earlier periods will automatically encompass the later periods as well: a search of post-1945 art, for example, will automatically encompass all titles indexed as post-1970, post-1990 and post-2000 art. Although post-1945 as a marker has obvious art-historical significance and associations, the other contemporary divisions used as indexing terms in our database are admittedly somewhat arbitrary, and are used simply to assist users interested in locating titles that focus on art produced during recent decades; the post-2000 filter can be particularly useful in identifying titles that focus on art produced very recently, which might therefore be deemed more "cutting edge" than work from earlier decades.

MEDIUM

Catalogues and books are indexed by their dominant media only. Select a term in this field only if it is critical to defining the scope of your search.

Publications in which one or two media predominate are indexed under those media. Publications in which no medium is predominant are generally indexed under the heading Work in Several Media. This latter heading is used only to identify titles treating multiple fine-art media. To search titles on multiple applied-art media, see note on "Decorative Arts" under Topic below.

TOPIC

Catalogues and books are indexed by their applicable topics only. Select a term in this field only if it is critical to defining the scope of your search.

Only a small number of topics has been selected for indexing purposes. Topics not listed here can often be found by entering relevant keywords in the Title/translation keywords field. For example, entering the keyword landscape (or string and wildcard landscape*) in the Title field would identify many titles that focus on the theme of landscape, but the list would by no means be complete.

Note: the term Decorative Arts is used in our indexing primarily to designate hand-made, one-of-a kind "craft" works. The term Design is used to designate commercially produced works commonly categorized as industrial-design objects. Please note that only general surveys of several applied arts or crafts media are indexed under Decorative Arts in the Topic field. Searches for publications on specific forms of applied art (furniture, for example) should be made using the Medium field.

STYLE

Survey volumes (but not publications devoted to individual artists) specifically treating major movements of the 19th and 20th centuries have been indexed in this field. Styles not listed here can often be found by entering relevant keywords in the Title/translation keywords field.

SPECIAL SERIES

This menu is provided to aid in locating catalogues of important recurring exhibitions (annuals, biennials, triennials, etc.) as well as selected monographic series titles, especially publications for which it may be difficult to locate all relevant titles using the other search options available. Please note that other serial publications not listed here can generally be located simply by entering the series title (in quotation marks) in the Exhibitor, Organizer, Publisher or Series Title field, or by entering relevant keywords in the Title field, and/or in the Exhibitor, Organizer, Publisher or Series Title field (where the city of exhibition or city of publication can also be entered as a keyword).

COUNTRY OF PUBLICATION

Searches using this field will retrieve museum and gallery publications only. Because our coverage of trade and university press books is limited chiefly to volumes issued in the United States, these books are not indexed by country of publication.

Each catalogue in the database is indexed in this field under one country only, including the many catalogues published for internationally traveling exhibitions. As a result, using the field to locate specific titles can be problematic. For example, the catalogue of an exhibition that originated in Paris but was subsequently mounted in London will be indexed under Great Britain, rather than France, if the edition that we stock is the version issued for the British venue. And in an increasingly global publishing environment, it is not uncommon for a commercial publisher in one country to produce an exhibition catalogue for a show held only in another country. In such cases, Worldwide will index the catalogue as originating in the publisher's home country, rather than the country in which the exhibition was mounted.

LANGUAGE OF TEXT

This option allows searches to be limited to publications in which all or nearly all of the texts are presented in the specified language.

RECENT ARRIVALS

This field permits users to limit searches to the most recent additions to our stock. Please note that the subject indexing of some titles might be incomplete or missing and that commentaries on selected titles might not appear until their entries have been edited for publication in our New Titles list.

APPROVAL PLAN NUMBER

This field is primarily designed for use by libraries participating in Worldwide's approval-plan program, particularly those subscribing to standard approval plans for exhibition catalogues. For details about the program, click here; for a list of codes representing our standard plans, click here. You may enter a single plan number or specify multiple plan numbers using logical operators (AND, OR, AND NOT). For example, entering "01 AND NOT 24" will limit the search to titles included in Plan 01 (Our Basic Selection), but not also in Plan 24 (our standard Architecture plan). All plan numbers must be entered in the search field as 2-digit numbers, with a leading zero if necessary.

TYPE OF PUBLICATION

The search screen defaults to include all four basic types of publication in any given search; uncheck any box or boxes to exclude those types of publication from the search results: Include Trade and Small Press Titles; uncheck this box to exclude titles coded as American trade and small press titles from search results. Include University Press Titles; uncheck this box to exclude titles coded as American university press titles from search results. Include Collections Catalogues and Other Museum Publications Unrelated to Exhibitions; uncheck this box to exclude collection catalogues and other museum publications that are unrelated to exhibitions. Include Titles Published Exclusively by Museums and Galleries; uncheck this box to exclude museum and gallery publications that lack commercial (trade or university press) distribution in the U.S.

EXCLUDE TOS/OSI TITLES

Select this option to exclude from your search publications that are currently out of stock at Worldwide. Although titles coded "TOS" (temporarily out of stock) or "OSI" (out of stock indefinitely) are not currently in stock, we have not yet confirmed that they are out of print. The two terms, as used by Worldwide, are essentially interchangeable; however, OSI is used for older titles that are more likely to be out of print, whereas TOS is used for more-recently published titles that are more likely to still be available. Please note that in order not to discourage libraries from ordering recent publications that may be out of stock at Worldwide but that we are reasonably certain can still be obtained, out-of-stock titles published within the past two years may not be coded TOS, and therefore will appear on our Web site to be currently in stock. We are generally able to supply such titles with minimal delay. Many titles coded TOS, and some titles coded OSI, can readily be supplied, provided they are still in print. Worldwide accepts library orders for titles coded TOS or OSI, and will attempt to restock these titles as requested. If the publisher reports to us that a TOS or OSI title is now out of print, we will promptly inform the library that we must consider their order cancelled; if instead we learn that the TOS or OSI title is still in print, we will restock the title and fill our customer's order as quickly and as economically as possible.

EXCLUDE OP TITLES

Select this option to exclude from your search publications that are no longer available through Worldwide and that we have confirmed to be out of print. A publication is coded in our database as "OP" (out of print) only after we have checked all possible sources: before declaring an exhibition catalogue to be out of print, we routinely, if necessary, check with all exhibiting institutions that participated in a show's tour as well as with the primary publisher or co-publisher of the catalogue and any co-organizers of the show.

SPECIAL SALE ITEMS ONLY

Select this option to limit your search to backlist titles that have been specially discounted 25% to 40%. Please note that quantities of these discounted titles are extremely limited; many of these sale items are essentially out of print and may no longer be available through Worldwide after our current supply is exhausted.

NEWLY ADDED SALE ITEMS ONLY

Select this option to limit your search to the titles most recently included as special sale items. Customers who routinely review our Special Sale Items may find it convenient to use this option to exclude previously announced sale items that they may have already considered. Please note that quantities of these discounted titles are extremely limited and may no longer be available through Worldwide after our current supply is exhausted.

EXAMINATION COPIES AND ARCHIVAL VOLUMES ONLY

Select this option to limit your search to one-of-a-kind examination copies of titles that were not included in our standard plans, and archival copies of regular stock items from our reference library. Please note that only one copy is available for almost all of these titles.

TEXT-ONLY SUITABLE FOR PRINTING

Select this option to exclude images (book covers) from appearing with search results.

VENDOR RECORDS IN MARC-FORMAT

Users can generate and export search results as batches of vendor records in MARC format. These batches can be subsequently imported into the an integrated library system for further processing by a library’s acquisitions staff.

There are two options to create batches of vendor records in MARC-format:

  1. Through the Multiple Item/ISBN Search page. Simply enter or paste a list of ISBNs or Worldwide item numbers into the appropriate column and click the Download as MARC button. When prompted, save the file to your computer.
  2. Use our Advanced Search page or the quick search field on the homepage to identify titles of interest, and then add them to the shopping cart. Once all selections have been made, proceed to the checkout page to review the selections and – if desired – to add individual purchase order numbers to each title (in which case the PO numbers will be included in field 935a when the records in MARC format are created). To complete the process, simply click the Download MARC Records button and follow the prompts. Please note this process may take several seconds to complete.